Enterprise Environmental Factors and Organisational Process Assets are very frequently mentioned in the PMBOK Guide, and these are input into almost all processes in it; therefore, it is very necessary for every PMP Certification aspirant to have a clear understanding about these topics before sitting for the PMP certification exam. You may or may not see the any direct questions in the PMP examination on these topics but having clear comprehension about EEF and OPA will certainly help you a lot.
In this blog post, I’m going to explain to you that what these two really are, the differences between them, and how they influence the various processes in project management.
Environment: The definition of Environment is “Relating to the natural world and the impact of human activity on its condition”.
From the definition itself it is clear that the Environment is a condition which influences us or our behavior in a certain way.
For example, in cold weather we need to wear woolen clothes to keep ourselves safe from the cold. Hence, cold weather is the Environment which forces us to wear woolen clothes. This is the impact of this cold environment on us.
In the same way, Enterprise Environmental Factors influence the project’s outcome, and organisations have to live and work within it. Enterprise Environmental Factors can be either internal or external.
Some examples of Enterprise Environmental Factors are:
- organizational culture
- type of organization structure
- internal & external political conditions
- government regulations
- market conditions etc.
Assets are something that we can own, keep and use for our benefits; for example, we can have a car by which we can move around, we can have house to live in, computers to work on, etc. These things; i.e. car, house, computers, etc are called Assets.
In the same manner, organisations also have Assets, which they call Organisational Process Assets, and are stored in some central repository so that they could be used whenever required by anyone.
- standard templates
- stakeholder register
- risk register
- lesson learned
- historical information, etc.
Organisational Process Assets influence the project success, and it keeps growing as the organisation getting larger.
In project management, a very famous saying is “why re-invent the wheel,” which means that if we have something available to us, we don’t have to remake it again.
For example, let’s say you have to find risks by using a risks check list. Are you going to create a check list from scratch on blank paper or will you look into any similar past project records to find it out? Of course you will go for the second option and find the risk check list from the central repository and then customize it as per the project requirements. This will save you a lot of time.
In project management, Organisational Process Assets are used very extensively. It is the responsibility of the project management team to look for any relevant documents in Organisational Process Assets before starting to build it from the beginning. Organisational Process Assets help organizations to continuously improve their processes, and also help the project team to learn best practices by sharing their collective knowledge base.
The point to note here is that Organisational Process Assets are always available to support the project team while Enterprise Environmental Factors can sometimes help the project and other times may hurt it.